Product Outline: Staffing – Projects
Activity Description and work scope
Local market salary survey for related Job roles in the industry. (Basic Gross Salary in LKR) Two Parameters… (Excel worksheet).
1. Basic gross salary range of employees with “Zero” to “one” year of experience.
2. Basic gross salary range of employees with One to five year of experience.
Note: Survey done by interviewing personal contacts of five companies in Colombo Names of persons and/or companies will not be disclosed. (Primary Research to be separately quoted)
Salary Comparisons of Job roles and candidates. (Excel worksheet)
1. Comparison of expected salaries of candidates against market salaries.
2. Matching Knowledge & Skill, Level of responsibility held, Value to the organization with expected salaries as per information given on candidates CV.
3. Matching Person specification requirement of client to job role as per information given on candidates CV.
Constructing Salary package and incentive scheme aligned with client business goals and objectives. (Computation scheme for compensating success rate of employees) (Excel work sheet)
Analysing current JD given by client and drafting Letters of Appointment. (Soft Copies)
Drafting person specifications as per client requirement. (Soft Copies)
Conducting negotiations with candidates – Full day session. (Pre recruitment interview, physically at client location)
Note: Meeting location and all arrangements at site to be made by client.
Note: Maximum of 10 Candidates per full day session.
Note: Rate quoted is for one physical session. Due to no show of candidates and a third or fourth physical session is required such sessions will be billed separately.
Drafting of Offer Letters for e-mailing to selected candidates.
Note: Drafted emails will be forwarded to the client for e-mailing.
Note: If client requires ARG & Associates to send out emails additional LKR 100/- and a letter transferring authority to do so is required.
Calling candidates and receiving confirmation of acceptance of post. (call list and responses will be submitted)
Collecting of Job Application Forms from confirmed candidates.
1. Drafting & Printing of job application forms.
2. Getting forms filled by candidates on the day of negotiation interview.
Note: Client logo and company details are required
Collection of Personal Inform Forms form confirmed candidates.
1. Drafting & Printing of personal information forms.
2. Getting forms filled by candidates on the day of negotiation interview.
Note: Client logo and company details are required.
Drafting of Letters of Appointment for e-mailing to candidates.
Note: Drafted emails will be forwarded to the client for e-mailing.
Note: If client requires ARG & Associates to send out emails additional LKR 100/- and a letter transferring authority to do so is required.
Note: Client logo and company details are required.
Handing over of Appointment letters to candidates.
1. Printing Hard copies – two sets.
2. Handing over of Appointment letters to employees at client site.
Note: Client logo and company details are required.
Drafting of Non-Disclosure agreements candidates
1. Printing Hard copies – two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting of General Work Rules as per client requirements and local regulations.
1. Printing Hard copies – two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting of Code of Conduct Agreement and issuing to new employees.
1. Printing Hard copies – two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting Health and safety policy as per client requirement and local regulations
1. Printing Hard copies – two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting of Emergency instructions.
1. Printing Hard copies –two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting of Employee Handbook as per client requirement and local regulations.
1. Printing Hard copies –two sets.
2. Handing over documents to employees at client site.
Note: Client logo and company details are required.
Drafting of Employee orientation checklist as per client requirement. (Soft copy)
Note: Client logo and company details are required.
Drafting of Company asset handover forms as per client requirement. (Soft copy)
Note: Client logo and company details are required
Designing and printing Employee ID cards as per client requirement.
1. Designing and printing.
2. Plastic Laminated Standard ID with neck ribbon.
Note: Digital Passport size photos to be provided by client.
Note: Client logo and company details are required.
Filling out of Employee “B” Card as per local regulations.
1. Done at client site.
2. Filing of “B” Cards at Labour Office to be done by client as per local regulations.
Providing employees with Shop and Office Act as per local regulations.
Drafting of Employee Leave forms (soft copies)
Note: Client logo and company details are required
Compiling Employee personnel files as per local regulations.
1. Taking hard copies of all employee documentation and filing in a standard cardboard file.
2. Hard copies of employee personal certificates and other documents will have to be provided by the client.
Note: Client logo and company details are required.
Drafting of daily work done and next day work plan on Google shared docs.
Drafting Confirmation letters to confirmed employees (soft copies)
Note: Client logo and company details are required
Terms and Conditions
1. Minimum number of employees quoted for is 10 persons, any additional employees will be added on a pro rata basis. In the event there are less than ten persons, the client will still be billed for 10 persons.
2. Activities as applicable in the above table, should be planned to be concluded in one day at the client’s site. Any additional day taken for these activities, will be billed separately to the client. Client is responsible to ensure all employees are present on the set date mutually agreed upon.
3. Any additional activities that may arise while and during the execution of the project and are not quoted for will be notified and billed to the client.
4. An agreement will be signed by ARG & Associates and the client after the finalizing of this quotation.
Payment Terms –
5. Quotation is valid for 14 days only from the day of issuing quotation.
6. 75% Advance payment to be settled before commencing of project and upon receipt of invoice by client.
7. Balance 25% to be settled within 14 days of Invoice date.
8. An invoice will be issued upon the approval of this quotation.
9. Please make payments to – Mr. Anthony Ravin Gunawardana. (Bank Transfer).
A/c Name- ARGANDASSOCIATES or Anthony Ravin Gunawardana and Associates
A/c No: 0085 88 69 70-Current A/c
Bank Name – Bank of Ceylon (BOC)
Bank Code – 7010
Branch Code- 037 Bambalapitiya
SWIFT Code- BCEYLKLX
Business Details-
Name of Business-Anthony Ravin Gunawardana and Associates
Business Registration No: W/RT/5540
Business Address- 21 Udaya Mawatha off Templers Road Mount Lavinia. Sri Lanka.
Tax Status: No tax deductions are to be made by client at the time of payment- Not Liable for Withholding tax.
Other Conditions
10. CONFIDENTIALITY
10.1 Either Party shall hold this document and all information shared thus far confidential, all proprietary information including pricing, financial, credit, technical, commercial or any other business information or data in strict confident and shall not, without the prior written consent of the other party, except as required by law or competent governmental authorities to the extent obligatory to, disclose such information to any third party. This Clause shall survive termination and/or expiration of this quotation and correspondence.
10.2 All of the confidential or proprietary information and/or documents provided by either Party under this quotation and project shall remain the sole and exclusive property of the disclosing Party. Upon the disclosing Party’s written request or in any event prior to the expiry or termination of this project the recipient shall return all tangible forms and destroy all machine-readable/electronic forms of such information and/or documents.
11. INDEMNITY
11.1 ARG & Associates shall not in any manner whatsoever be liable for any acts/omissions/duties/responsibilities of any other introduced and/ or engaged parties (3rd Party) or its agents.
11.2 ARG & Associates shall not in any manner whatsoever be liable for any acts/omission/duties/responsibilities/ of CLIENT, or its agents in relation to the services performed by ARG & Associates in relation to the services referred hereinbefore.
11.3 CLIENT, agrees to indemnify and keep indemnified ARG & Associates, from and against any claims, proceedings, costs and damages suffered by the CLIENT, resulting and and/or arising from any act/omission of Party A including all acts by Party A, in relation to setting up and implementation of the strategies, Processes and procedures, business models, plans, ideas etc. CLIENT, agrees that the ARG & Associates shall in no manner whatsoever be liable for the acts/omissions of CLIENT,. CLIENT, shall also indemnify ARG & Associates for any losses caused due non-pursuance of any negotiation initiated by ARG & Associates, in the event CLIENT, unilaterally withdraws from such negotiations.
11.4 ARG & Associates shall not be liable in any manner whatsoever to CLIENT, in the event ARG & Associates is unable to obtain the services of any third-party services in terms of the provisions of this quotation.
11.5 CLIENT, specifically warrants that all transactions contemplated under this agreement and/or connected or incidental to the same shall not be illegal and shall be in compliance with all Laws of Sri Lanka. CLIENT, accordingly shall indemnify ARG & Associates against any breach of the provisions of this clause.
11.6 Disclosure – We, Anthony Ravin Gunawardana And Associates, will be compelled to divulge/disclose information about you and your organization/company and any other connected party, if ordered by a legitimate court of law or stipulated in any act or law of the country. We, Anthony Ravin Gunawardana and Associates, will not be responsible and or held accountable, for such disclosure of information in such instances, and we indemnify ourselves from any and all recourse, or legal proceedings that may ensue.